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Quotes & Info
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| VCSY > SEC Filings for VCSY > Form 10-Q on 15-May-2012 | All Recent SEC Filings |
15-May-2012
Quarterly Report
The following discussion is a summary of the key factors management considers necessary or useful in reviewing the Company's results of operations, liquidity and capital resources. The following discussion and analysis should be read together with the accompanying Unaudited Consolidated Financial Statements, and the cautionary statements and risk factors included below in Item 1A of Part II of this Report.
Critical Accounting Policies
Capitalized Software Costs
Software costs incurred internally in creating computer software products are expensed until technological feasibility has been established upon completion of a detailed program design. Thereafter, all software development costs are capitalized until the point that the product is ready for sale, and are subsequently reported at the lower of unamortized cost or net realizable value. The Company considers annual amortization of capitalized software costs based on the ratio of current year revenues by product to the total estimated revenues by the product, subject to an annual minimum based on straight-line amortization over the product's estimated economic useful life, not to exceed five years. The Company periodically reviews capitalized software costs for impairment where the fair value is less than the carrying value. During the three months ended March 31, 2012 and 2011, $85,629 and $68,269 of internal costs were capitalized, respectively.
Revenue Recognition
Our revenue recognition policies are in accordance with standards on software revenue recognition, which includes guidance on revenue arrangements with multiple deliverables and arrangements that include the right to use of software stored on another entity's hardware.
In the case of non-software arrangements, we apply the guidance on revenue arrangements with multiple deliverables and wherein multiple elements are allocated to each element based on the element's relative fair value. Revenue allocated to separate elements is recognized for each element in accordance with our accounting policies described below. If we cannot account for items included in a multiple-element arrangement as separate units of accounting, they are combined and accounted for as a single unit of accounting and generally recognized as the undelivered items or services are provided to the customer.
Consulting.We provide consulting services, primarily implementation and training services, to our clients using a time and materials pricing methodology. The Company prices its delivery of consulting services on a time and materials basis where the customer is either charged an agreed-upon daily rate plus out-of-pocket expenses or an hourly rate plus out-of-pocket expenses. In this case, the Company is paid fees and other amounts generally on a monthly basis or upon the completion of the deliverable service and recognizes revenue as the services are performed.
Software License.We sell concurrent perpetual software licenses to our customers. The license gives the customer the right to use the software without regard to a specific term. We recognize the license revenue upon execution of a contract and delivery of the software, provided the license fee is fixed and determinable, no significant production, modification or customization of the software is required and collection is considered probable by management. When the software license arrangement requires the Company to provide consulting services that are essential to the functionality of the software, the product license revenue is recognized upon the acceptance by the customer and consulting fees are recognized as services are performed.
Software licenses are generally sold as part of a multiple element arrangement that may include maintenance and, under a separate agreement, consulting services. The consulting services are generally performed by the Company, but the customer may use a third-party to perform those. We consider these separate agreements as being negotiated as a package. The Company determines whether there is vendor specific objective evidence of fair value (''VSOEFV'') for each element identified in the arrangement to determine whether the total arrangement fees can be allocated to each element. If VSOEFV exists for each element, the total arrangement fee is allocated based on the relative fair value of each element. In cases where there is not VSOEFV for each element, or if it is determined that services are essential to the functionality of the software being delivered, we initially defer revenue recognition of the software license fees until VSOEFV is established or the services are performed. However, if VSOEFV is determinable for all of the undelivered elements, and assuming the undelivered elements are not essential to the delivered elements, we will defer recognition of the full fair value related to the undelivered elements and recognize the remaining portion of the arrangement value through application of the residual method. Where VSOEFV has not been established for certain undelivered elements, revenue for all elements is deferred until those elements have been delivered or their fair values have been determined. Evidence of VSOEFV is determined for software products based on actual sales prices for the product sold to a similar class of customer and based on pricing strategies set forth in the Company's standard pricing list. Evidence of VSOEFV for consulting services is based upon standard billing rates and the estimated level of effort for individuals expected to perform the related services. The Company establishes VSOEFV for maintenance agreements using the percentage method such that VSOEFV for maintenance is a percentage of the license fee charged annually for a specific software product, which in most instances is 18% of the portion of arrangement fees allocated to the software license element.
Maintenance Revenue.In connection with the sale of a software license, a customer may elect to purchase software maintenance services. Most of the customers that purchase software licenses from us also purchase software maintenance services. These maintenance services are typically renewed on an annual basis. We charge an annual maintenance fee, which is typically a percentage of the initial software license fee and may be increased from the prior year amount based on inflation or other agreed upon percentage. The annual maintenance fee generally is paid to the Company at the beginning of the maintenance period, and we recognize these revenues ratably over the term of the related contract.
While most of our customers pay for their annual maintenance at the beginning of the maintenance period, a few customers have payment terms that allow them to pay for their annual maintenance on a quarterly or monthly basis. If the annual maintenance fee is not paid at the beginning of the maintenance period (or at the beginning of the quarter or month for those few maintenance customers), we will ratably recognize the maintenance revenue if management believes the collection of the maintenance fee is imminent. Otherwise, we will defer revenue recognition until the time that the maintenance fee is paid by the customer. We normally continue to provide maintenance service while awaiting payment from customers. When the payment is received, revenue is recognized for the period that revenue was previously deferred. This may result in volatility in software maintenance revenue from period to period.
Cloud-based offering.We have contracted with a third party to provide new and existing customers with a hosting facility providing all infrastructure and allowing us to offer our currently sold software, emPath®, on a cloud-based service basis. However, a contractual right to take possession of the software license or run it on another party's hardware is not granted to the customer. We refer to the delivery method to give functionality to new customers utilizing this service as cloud-based. Since the customer is not given contractual right to take possession of the software, the scope of ASC 350-40 does not apply. A customer using cloud-based software can enter into an agreement to purchase a software license at any time. We generate revenue from cloud-based offering as the customer utilizes the software over the Internet.
We will provide consulting services to customers in conjunction with the cloud-based offering. The rate for such service is based on standard hourly or daily billing rates. The consulting revenue is recognized as services are performed. Customers utilizing their own computer to access cloud-based functionality are charged a fee equal to the number of employees paid each month multiplied by an agreed-upon rate per employee. The revenue is recognized as the cloud-based services are rendered each month.
Allowances for Doubtful Accounts
The Company maintains allowances for doubtful accounts, for estimated losses resulting from the inability of our customers to make required payments. If the financial condition of our customers were to deteriorate, resulting in an impairment of their ability to make payments, additional allowances may be required. We review delinquent accounts at least quarterly to identify potential doubtful accounts, and together with customer follow-up, estimate the amounts of potential losses.
Deferred Taxes
The Company records a valuation allowance to reduce the deferred tax assets to the amount that management believes is more likely than not to be realized in the foreseeable future, based on estimates of foreseeable future taxable income and taking into consideration historical operating information. In the event management estimates that the Company will not be able to realize all or part of its net deferred tax assets in the foreseeable future, a valuation allowance is recorded through a charge to income in the period such determination is made. Likewise, should management estimate that the Company will be able to realize its deferred tax assets in the future in excess of its net recorded assets, an adjustment to reduce the valuation allowance would increase income in the period such determination is made.
Stock-Based Compensation Expense
We account for share-based compensation in accordance with the provisions of share-based payments, which require measurement of compensation cost for all stock-based awards at fair value on date of grant and recognition of compensation over the service period for awards expected to vest. The fair value of restricted stock and restricted stock units is determined based on the number of shares issued and the quoted price of our common stock.
Valuation of the Embedded Derivatives
The valuation of our embedded derivatives is determined by using the Company's quoted stock price. An embedded derivative is a derivative instrument that is embedded within another contract, which under a convertible note (the host contract) includes the right to convert the note by the holder, certain default redemption right premiums and a change of control premium (payable in cash if a fundamental change occurs). In accordance with the guidance on derivative instruments, embedded derivatives are marked-to-market each reporting period, with a corresponding non-cash gain or loss charged to the current period. The practical effect of this has been that when our stock price increases so does our derivative liability, resulting in a non-cash loss that reduces our earnings and earnings per share. When our stock price declines, we record a non-cash gain, increasing our earnings and earnings per share.
The fair value recorded for the derivative liability varies from period to period. This variability may result in the actual derivative liability for a period either above or below the estimates recorded on our consolidated financial statements, resulting in significant fluctuations in other income (expense) because of the corresponding non-cash gain or loss recorded.
Results of Operations
Three Months Ended March 31, 2012 Compared To Three Months Ended March 31, 2011
Total Revenues.We had total revenues of $1,389,760 and $1,628,163 in the three months ended March 31, 2012 and 2011, respectively. The decrease in total revenues was $238,403 for the three months ended March 31, 2012 representing a 14.6% decrease compared to the total revenues for the three months ended March 31, 2011. Substantially all of the revenues for the three months ended March 31, 2012 and March 31, 2011 were related to the business operations of NOW Solutions, a wholly-owned subsidiary. Revenue from SnAPPnet, Inc. was $28,301 or 2.0% of total revenue for the three months ended March 31, 2012 and $32,474 or 2.0% of total revenues for the three months ended March 31, 2011.
The total revenues primarily consist of fees derived from software licenses, consulting services, software maintenance and Cloud-based offerings. The revenue from new software licenses decreased by $166,027 compared to that for the three months ended March 31, 2011 as there were no new licensing sales of our emPath® product for the 1st quarter of 2012. We added one new customer and 2,000 additional users for an existing customer in 2011. Software maintenance in the three months ended March 31, 2012 increased by $29,282 or 2.6% from the same period in the prior year. The revenue increase in software maintenance is primarily due to contractual increases to existing customer maintenance agreements somewhat offset by the effects of unfavorable currency rate changes on our Canadian maintenance revenue. Consulting revenue, in the three months ended March 31, 2012 decreased by $81,675 from the same period in the prior year, which represents a 46.6% decrease. This decrease was due to completed consulting projects compared to the first quarter of 2011 and the effects of unfavorable currency exchange rates. Cloud-based revenues were $137,077 for the three months ended March 31, 2012 compared to $147,114 for the same period in the prior year, representing a $10,037 decrease or 6.8%. The decrease is primarily related to a credit issued to one of our customers in the first quarter of 2012. Other revenue in the three months ended March 31, 2012 decreased by $9,946 or 31.9% from the same period in the prior year. Other revenue consists primarily of reimbursable travel expenses, currency gains and losses, and other miscellaneous revenues.
Cost of Revenues. We had direct costs associated with our revenues of $360,601 for the three months ended March 31, 2012, compared to $382,469 for the three months ended March 31, 2011. The decrease in cost of revenues of $21,868 represents a 5.7% decrease. The decrease in direct cost of revenues was primarily due to decreased costs for third-party hosting expenses, lower travel expenses for consultants and lower commissions. During the three months ended March 31, 2012 and 2011, $85,629 and $68,269 of internal costs were capitalized, respectively.
Selling, General and Administrative Expenses. We had selling, general and administrative expenses of $1,046,437 and $1,034,809 in the three months ended March 31, 2012 and 2011, respectively. The increase of $11,628 is 1.1% more than the same period in 2011. We had higher employee expenses due to higher salaries, higher tax assessments related to our Canadian subsidiary and higher late fees and bank charges somewhat offset by lower travel expenses, legal fees and decreased consulting services.
Bad Debt Expense. We had bad debt expense of $20,872 for the three months ended March 31, 2012. The expense related to the non-payment of a portion of one of Now Solutions, Inc. customer invoices.
Gain (Loss) on Derivative Liability. The existing derivative liability is adjusted each quarter for changes in the market value of the Company's common stock. The gain on derivative liability was $1,048 for the three months ended March 31, 2012 compared to a loss of $3,275 for the same period in 2011.
Interest Expense.We had interest expense of $156,670 and $137,774 for the three months ended March 31, 2012 and 2011, respectively. Interest expense increased in 2012 by $18,896, representing an increase of 13.7% compared to the same expense in the three months ended March 31, 2011. The increase was primarily due to debt acquired in the first quarter of 2012 which included $25,300 in amortization of debt discounts.
Net Income(loss).We had a net loss of $209,333 and net income of $52,955 for the three months ended March 31, 2012 and 2011, respectively. The net loss for the three months ended March 31, 2012 was due to the factors discussed above for revenues, cost of revenues and selling, general and administrative expenses, which essentially gave us an operating loss of $53,725. This was reduced by interest expense, resulting in a net loss of $209,333 for the three months ended March 31, 2012. For the three months ended March 31, 2011, operating income of $193,997 was reduced by interest expense of $137,774 and a loss on derivative liability of $3,275 resulting in net income of $52,955.
Dividends Applicable to Preferred Stock. We have outstanding Series A 4% convertible cumulative preferred stock that accrues dividends at a rate of 4% on a semi-annual basis. The Company also has outstanding Series C 4% convertible cumulative preferred stock that accrues dividends at a rate of 4% on a quarterly basis. The total dividends applicable to Series A and Series C preferred stock were $147,000 and $147,000 for the three months ended March 31, 2012 and 2011, respectively.
Net Loss Available to Common Stockholders. We had a net loss attributed to common stockholders of $336,732 and a net loss of $74,719 for the three months ended March 31, 2012 and 2011, respectively. Net loss attributed to common stockholders was due to the factors discussed above.
Net Loss Per Share. We had a net loss per share of $0.00 and $0.00 for the three months ended March 31, 2012 and 2011, respectively.
Liquidity and Capital Resources
At March 31, 2012, we had non-restricted cash-on-hand of $130,821 compared to $132,452 at December 31, 2011.
Net cash used in operating activities for the three months ended March 31, 2012 was $254,687 compared to net cash used in operating activities of $26,952 for the three months ended March 31, 2011. For the three months ended March 31, 2012, we collected cash from our customers of $1,361,093. We used the cash to pay for salaries, benefits, payroll taxes and payroll fees of $1,002,024, attorney fees of $19,500, professional fees and consulting fees of $70,416, interest payments of $74,168, taxes (including sales tax and VAT) of $174,615, and other regular trade payables of $275,057. For the three months ended March 31, 2011, we collected cash from our customers of $1,666,564. We used the cash to pay for salaries, benefits, payroll taxes and payroll fees of $1,013,321, attorney fees of $41,083, professional fees and consulting fees of $153,004, interest payments of $84,770, taxes (including sales tax and VAT) of $155,000, and other regular trade payables of $246,338.
A large portion of our cash (and revenue) comes from software maintenance. When we bill and collect for software maintenance, we record a liability in deferred revenue and recognize income ratably over the maintenance period. Deferred revenue increased $124,207 or 4.9% from the balance at December 31, 2011. The increase was due to the maintenance on new customers in 2011 and the impact of price increases on maintenance during 2011. The increased liability at March 31, 2011 will result in higher maintenance revenue in 2012, if all other factors remain relatively constant (i.e. continued price increases, limited customer losses, etc.).
Our accounts receivable trade decreased from $412,293 at December 31, 2011 to $238,049 (net of allowance for bad debts) at March 31, 2012. The decrease is a result of seasonal fluctuations in the timing of billing for software maintenance which typically yields higher receivables in December compared to March.
The accounts payable and accrued liabilities went from $6,566,970 at December 31, 2011 to $6,173,350 at March 31, 2012. As described above, we utilized some of the cash we received from collections on customer accounts receivable to pay current expenses and to pay down some of the accounts payable. The resulting balance at March 31, 2012 is 26 times more than the balance in accounts receivable. This is one of the reasons why we do not have sufficient funds available to fund our operations and repay our debt obligations under their existing terms, as described below.
We used cash to invest in equipment and the development of software products for the three months ended March 31, 2012 and March 31, 2011 of $87,513 and $76,470 respectively. Most of the equipment was computer equipment and peripherals for upgraded network servers to increase the productivity of our software developers, and new personal computers for developers, consultants and sales personnel. Software development relates to the development of new products.
For the three months ended March 31, 2012, we paid $40,652 of principal on notes payable and notes payable to related parties and had $456,000 of new debt funding in the same period. For the three months ended March 31, 2011, we paid $10,710 of principal on notes payable and notes payable to related parties and had $50,000 of new debt funding.
The total change in cash for the three months ended March 31, 2012 was a decrease of $1,631.
As of the date of the filing of this Report, we do not have sufficient funds available to fund our operations and repay our debt obligations under their existing terms. Therefore, we need to raise additional funds through selling securities, obtaining loans, renegotiating the terms of our existing debt and/or increasing sales with our new products. Our inability to raise such funds or renegotiate the terms of our existing debt will significantly jeopardize our ability to continue operations.
Balance at Due in Next Five Years
Contractual Obligations March 31, 2012 2012 2013 2014 2015 2016+
Notes payable $ 4,257,410 $ 1,496,455 $ 252,418 $ 418,370 $ 432,765 $ 1,657,402
Convertible debenture 30,000 30,000 - - - -
Operating lease 295,385 78,934 93,269 93,330 29,852 -
Total $ 4,582,795 $ 1,605,389 $ 345,687 $ 511,700 $ 462,617 $ 1,657,402
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Following is the status of notes payable:
March 31, 2012 December 31, 2011
In default $ 1,120,058 $ 1,007,824
Not in default 3,137,352 2,808,938
Total Notes Payable $ 4,257,410 $ 3,816,762
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The carrying amounts of assets and liabilities presented in the financial statements do not purport to represent realizable or settlement values. We had a net loss of $209,333 for the three months ended March 31, 2012 and although we had net income of $52,955 for the three months ended March 31, 2011, we have historically incurred losses. Since December 31, 2009, we have used substantial funds in further developing our product line and in conducting present and new operations, and we need to raise additional funds and/or generate additional revenue through our existing businesses, including the licensing of our intellectual property, to accomplish our objectives. Additionally, at March 31, 2012, we had negative working capital of approximately $9.9 million (although this figure includes deferred revenue of approximately $2.7 million) and have defaulted on several of our debt obligations. These conditions raise substantial doubt about our ability to continue as a going concern.
Our management is continuing its efforts to attempt to secure funds through equity and/or debt instruments for our operations, expansion and possible acquisitions, mergers, joint ventures, and/or other business combinations as well as to generate additional revenue through our existing businesses, including the licensing of our intellectual property. We will require additional funds to pay down our liabilities, as well as finance our expansion plans consistent with our anticipated changes in operations and infrastructure. However, there can be no assurance that we will be able to secure additional funds and if such funds are available, whether the terms or conditions would be acceptable to us and whether we will be able to turn into a profitable position and generate positive operating cash flow. The unaudited consolidated financial statements contain no adjustment for the outcome of this uncertainty.
Related Party Transactions
In January 2012, NOW Solutions borrowed $26,000 from a related party. The borrowing is due on demand and does not bear interest.
In February 2012, the Company and Robert Farias amended the terms of two notes in the principal amounts of $274,679 and $90,000, that were issued by NOW Solutions and VHS in July 2011 in connection with the cancellation of $364,679 of outstanding debt owed to Mr. Farias. Pursuant to the terms of the agreement, beginning February 1, 2012, the interest rate increased to 10% on the outstanding balance of principal and accrued interest accrued through January 31, 2012 under the respective note. The amended payment terms for the notes consist of monthly interest only payments through 2012 with interest and principal payments of $5,000 to be allocated between the notes commencing January 31, 2013 until the notes are fully paid. Also in February 2012, NOW Solutions granted Mr. Farias a security interest in all of its assets to secure the obligations under the $274,679 note in consideration of a personal guarantee made by Mr. Farias to secure the obligations under a note in the principal amount of $105,300 issued to a third party lender for a loan to NOW Solutions. This security interest is junior to the presented indebtedness of NOW Solutions to Tara Financial and a third party lender. Mr. Farias serves as our Executive Vice-President of Business Development.
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