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SBN > SEC Filings for SBN > Form 10-K on 10-Dec-2008All Recent SEC Filings

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Form 10-K for SOFTBRANDS, INC.


10-Dec-2008

Annual Report


ITEM 7. MANAGEMENT'S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

The following discussion of our financial condition and results of operations should be read together with the financial statements and related notes, which are included elsewhere in this Annual Report on Form 10-K. This discussion contains forward-looking statements based upon current expectations that involve risks and uncertainties. Our actual results may differ materially from those anticipated in these forward-looking statements as a result of various factors. We undertake no obligation to update any information in our forward-looking statements.

Fiscal Year

Our fiscal year is from October 1 to September 30. Unless otherwise stated, references to the years 2008 and 2007 relate to the fiscal years ended September 30, 2008 and 2007, respectively. References to future years also relate to our fiscal year ending September 30.

Introduction and Overview

Our financial results in 2008 were much improved from 2007, including a 5.7% increase in total revenues to $98.7 million and a significant increase in operating income of $3.6 million. Revenues increased due to growth in our hospitality business. In addition, our focus on expense management reduced operating expenses year over year and helped to increase operating income compared to 2007. While our manufacturing revenues in 2008 were essentially flat compared to 2007, operating income for this business segment doubled to $10.3 million in 2008, primarily due to the restructuring of this business in 2007. On the hospitality side, revenues increased 14.3% over 2007 as we had several large contracts signed in 2008, including an agreement


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with Red Roof Inns to provide them with a full suite of products for their 330 sites. Our hospitality business continued to incur an operating loss, however, as we made a significant investment in research and product development to expand the functionality, scalability and stability of our hospitality products for the larger, more complex customers that we are targeting.

Critical Accounting Policies and Estimates

We prepare our consolidated financial statements in accordance with accounting principles generally accepted in the United States of America. We are required to make estimates and judgments in preparing the financial statements that affect the reported amounts of our assets, liabilities, revenues and expenses. We base our estimates on our historical experience and on various other assumptions that we believe are reasonable under the circumstances. If our assumptions prove inaccurate or if our future results are not consistent with our historical experience, we may be required to make adjustments that could have a significant impact on our reported financial results.

We believe there are several accounting policies that are critical to understanding our historical and future performance, as these policies affect the reported amounts of revenues, expenses and significant estimates and judgments applied by management. While there are a number of accounting policies, methods and estimates affecting our consolidated financial statements, areas that are particularly significant include:

• revenue recognition;

• the valuation of deferred tax assets;

• the valuation of accounts receivable;

• the valuation of goodwill and intangible assets;

• restructuring charges; and

• stock-based compensation.

The following discussion of our most critical policies is intended to supplement the more detailed discussion of these and other accounting policies and disclosures presented in Note 2 to our Consolidated Financial Statements in Item 8 of this Annual Report on Form 10-K.

Revenue Recognition. We generate our revenue from licenses of our software products, from maintenance or support for that software, from providing services related to that software and, in some instances, from related hardware. We recognize revenue in accordance with Statement of Position ("SOP") 97-2, Software Revenue Recognition, as amended by SOP 98-9, Modification of SOP 97-2, Software Revenue Recognition with Respect to Certain Transactions, Securities and Exchange Commission Staff Accounting Bulletin 104, Revenue Recognition and SOP 81-1, Accounting for Performance of Construction-Type and Certain Production-Type Contracts.

Software license revenue is recognized under SOP 97-2 when (i) persuasive evidence of an arrangement exists, (ii) delivery has occurred, (iii) the fee is fixed or determinable and (iv) collectibility is probable and supported and the arrangement does not require services that are essential to the functionality of the software.

• Persuasive Evidence of an Arrangement Exists. We determine that persuasive evidence of an arrangement exists with respect to a customer under (i) a license agreement that is signed by both the customer and by us, or (ii) a purchase order, quote or binding letter-of-intent received from and signed by the customer, in which case the customer has previously executed a license agreement with us. We do not offer product return rights to end users or resellers.

• Delivery has Occurred. Our software may be either physically or electronically delivered to the customer. We determine that delivery has occurred upon shipment of the software pursuant to the billing terms of the arrangement or when the software is made available to the customer through electronic delivery. Customer acceptance generally occurs at delivery.


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• The Fee is Fixed or Determinable. If, at the outset of the customer arrangement, we determine that the arrangement fee is not fixed or determinable, revenue is typically recognized when the arrangement fee becomes due and payable.

• Collectibility is Probable. We determine whether collectibility is probable on a case-by-case basis. We generate a high percentage of our license revenue from our current customer base, for which there is a history of successful collection. We assess the probability of collection from new customers based upon the number of years the customer has been in business and a credit review process, which evaluates the customer's financial position and ultimately their ability to pay. If we are unable to determine from the outset of an arrangement that collectibility is probable based upon our review process, revenue is recognized as payments are received.

With regard to software arrangements involving multiple elements, we allocate revenue to each element based on the relative fair value of each element. Our determination of fair value of each element in multiple-element arrangements is based on vendor-specific objective evidence ("VSOE"). Our assessment of VSOE for each element is based on the price charged when the same element is sold separately. We have analyzed all of the elements included in our multiple-element arrangements and have determined that we have sufficient VSOE to allocate revenue to the consulting services and maintenance components of our license arrangements. Generally, we sell our consulting services separately and have established VSOE on this basis. VSOE for maintenance is determined based upon the customer's annual renewal rates for these elements. Accordingly, assuming all other revenue recognition criteria are met, revenue from perpetual licenses is recognized upon delivery using the residual method in accordance with SOP 98-9, and revenue from maintenance is deferred and recognized ratably over the maintenance period, which is typically one year.

Services revenue consists of fees from consulting services, maintenance and subscription (distribution service provider) services. Consulting services include needs assessment, software integration, security analysis, application development and training. We bill consulting services fees either on a time and materials basis or on a fixed-price schedule. In most cases, our consulting services are not essential to the functionality of our software. In general, our software products are fully functional upon delivery and do not require any significant modification or alteration for customer use. Customers purchase our consulting services to facilitate the adoption of our technology and may dedicate personnel to participate in the services being performed, but they may also decide to use their own resources or appoint other professional service personnel or organizations to provide these consulting services. Software products are billed separately from consulting, maintenance and subscription services. We generally recognize revenue from consulting services as services are performed. Our customers typically purchase maintenance annually, in advance, and receive unspecified product upgrades, Web-based technical support and telephone hot-line support.

Where the services we provide are essential to the functionality of the software or another element of a contract, such as where we conduct custom software development as part of a software license sale, we recognize all related revenue based on the percentage-of-completion method in accordance with SOP 81-1, Accounting for Performance of Construction-Type and Certain Production-Type Contracts. This is normally measured based on the number of total hours of services performed compared to an estimate of the total hours to be incurred. Significant judgments and estimates related to the use of percentage-of-completion accounting include whether the services being provided are essential to the functionality of the software or another element of a contract and whether we have the ability to estimate the total service hours to be performed. As the projects for our customers become more complex and require more software development and customization, we expect that revenue from some of these contracts will be recognized in this manner and will primarily have the effect of recognizing software license revenue, and related expenses, on these larger projects over a longer period of time instead of up front at the time of delivery of the software, if all other software revenue recognition requirements have been met.

Customer advances and billed amounts due from customers in excess of revenue recognized are recorded as deferred revenue.

We follow very specific and detailed guidelines, as discussed above, in determining our revenues; however, certain judgments and estimates are made and used to determine revenue recognized in any


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accounting period. Material differences may result in the amount and timing of revenue recognized for any period, if different conditions were to prevail. For example, in determining whether collection is probable, we assess our customers' ability and intent to pay. Our actual experience with respect to collections could differ from our initial assessment if, for instance, unforeseen declines in the overall economy occur and negatively impact our customers' financial condition.

Valuation of Deferred Tax Assets. Our worldwide net deferred tax assets consist of net operating loss carryforwards, tax credit carryforwards and temporary differences between taxable income (loss) on our tax returns and income (loss) before income taxes under accounting principles generally accepted in the United States of America. A deferred tax asset generally represents future tax benefits to be received when these carryforwards can be applied against future taxable income or when expenses previously reported in our financial statements become deductible for income tax purposes. We have, however, recorded a valuation allowance against the full amount of our net deferred tax assets. Our decision to continue to record this valuation allowance was based on our assessment of the realizability of these assets. We expect to continue to provide a full valuation allowance until, or unless, we can sustain a level of profitability that demonstrates our ability to utilize these assets. At that time, the valuation allowance will be reassessed and could be reduced in part or in total. A significant portion of our valuation allowance relates to tax benefits obtained in previous business combinations. Any subsequent recognition by us of a pre-acquisition tax benefit will be recorded as a reduction to goodwill as opposed to an income tax benefit in our consolidated statement of operations. As discussed in Note 2 to our Consolidated Financial Statements in Item 8 of this Annual Report on Form 10-K, when we adopt SFAS 141R in our fiscal year 2010, changes in deferred tax asset valuation allowances from a business combination after the measurement period will impact income tax expense and not goodwill. Our valuation allowance was $18.8 million and $20.4 million at September 30, 2008 and 2007, respectively.

Valuation of Accounts Receivable. We maintain an allowance for doubtful accounts, which covers receivables that might not be collectible, at an amount we estimate is sufficient to provide adequate protection against losses resulting from extending credit to our customers. In determining the amount of the allowance, we consider the need for specific customer reserves and then compute a general reserve based on the aging of our receivables. The identification of specific customer reserves and the determination of the appropriate percentage to apply to our receivables involve a number of factors, including our historical bad debt experience and the general economic environment. A considerable amount of judgment is required in assessing these factors. If the factors used in determining the allowance do not reflect future events, then a change in the allowance for doubtful accounts would be necessary at the time of determination. Such a change may have a significant impact on our future results of operations. Our allowance for doubtful accounts was $1.7 million and $1.3 million at September 30, 2008 and 2007, respectively.

Valuation of Goodwill and Intangible Assets. Goodwill and identifiable intangible assets are recorded when the purchase price paid for an acquisition exceeds the fair value of the tangible assets acquired. Most of the companies we have acquired have not had significant tangible assets. As a result, a significant portion of the purchase price paid in acquisitions has been allocated to goodwill and identifiable intangible assets as required by accounting principles generally accepted in the United States. The amount of the purchase price allocated to goodwill and intangible assets requires us to make significant assumptions and estimates, including estimating the future cash flows and the expected useful lives of the intangible assets. These assumptions and estimates affect the amount of intangible asset amortization expense that we record in our financial statements.

Once established, these assets are subject to periodic impairment assessments to determine if their current carrying values are recoverable based on information available at the time these assessments are made. We evaluate the carrying value of goodwill at the end of our fiscal year and between annual evaluations if events occur or circumstances change that would more likely than not reduce the fair value of the reporting unit below its carrying amount. Such circumstances could include, but are not limited to, a significant adverse change in legal factors or in business climate, unanticipated competition, or an adverse action or assessment by a regulator. We evaluate the recoverability of identifiable intangible assets whenever events or changes in circumstances indicate that an asset's carrying amount may not be recoverable. Such circumstances could include, but are not limited to, a significant decrease in the market value of an asset or a significant adverse


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change in the extent or manner in which an asset is used. If we were to determine that the carrying value of our intangible assets and goodwill might not be recoverable, we would reduce the carrying value to the fair value. Any such reduction could significantly impact our results of operations.

Significant assumptions and estimates are required in making these assessments and actual results may differ from assumed and estimated amounts. Many of the factors used in assessing fair value are outside of our control and they could negatively impact our future assessments of goodwill. In particular, recent economic conditions could adversely affect our operating results which, along with continued stock market volatility, could reduce our total market capitalization. A significant decrease in our market capitalization could require a reassessment of our goodwill. While our goodwill assessment at September 30, 2008 did not result in an impairment charge, it is reasonably likely that these factors will change in future periods and, in that event, an impairment of goodwill or intangible assets in one of our reporting units could occur. Goodwill was $35.6 million and $37.3 million at September 30, 2008 and 2007, respectively. Intangible assets, net of accumulated amortization, were $4.3 million and $7.4 million at September 30, 2008 and 2007, respectively.

Restructuring Charges. When we close or restructure a substantial part of our operations we accrue the fair value of the one-time termination benefits we expect to incur in reducing employee headcount in the period in which the plan is communicated and the other criteria of generally accepted accounting principles in the United States, including SFAS No. 146, Accounting for Costs Associated with Exit or Disposal Activities, are met. Costs related to excess leased office space from which we are no longer deriving economic benefit are recognized at fair value at the time we cease using the leased space, net of any assumed sublease income. Other contract termination costs are recognized at fair value when we actually terminate the contract in accordance with its terms. Other costs associated with exit activities are accrued as of the date the liability is incurred. We estimate the amounts of these costs based on our expectations at the time the charges are taken and we reevaluate the remaining accruals at each reporting date based on current facts and circumstances. If our estimates or expectations change because we are subjected to contractual obligations or negotiations we did not anticipate, we choose to further restructure our operations, or there are other costs or changes we did not foresee, we adjust the restructuring accruals in the period that our estimates change. Such changes are recorded as increases or decreases to the restructuring related charges in our consolidated statements of operations.

Stock-Based Compensation. The estimated fair value of stock-based compensation, including stock options and other stock-based awards granted under our 2001 Stock Incentive Plan, is recognized as compensation expense in our consolidated statement of operations. The Black-Scholes option pricing model is used to estimate the fair value of stock options and stock appreciation rights as of the grant date. This model, by its design, is highly complex and dependent upon key data inputs estimated by management. The data inputs that require the greatest degree of subjective judgment are the estimated lives of the stock-based awards and the estimated volatility of our stock price, and the model is highly sensitive to changes in these two data inputs. The expected life is the estimated average length of time over which the awards will be exercised. We have calculated a five year estimated life of awards granted using our historical exercise and termination data. We have based our estimate of expected volatility on the daily historical trading data of our common stock. As required by SFAS No. 123R, our management will continue to assess the assumptions and methodologies used to calculate the estimated fair value of stock-based compensation. Circumstances may change and additional data may become available over time which could result in changes to these assumptions. Such changes could materially impact our fair value estimates. Total stock-based compensation expense was $2.2 million and $1.7 million for the years ended September 30, 2008 and 2007, respectively.


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Results of Operations

Revenues. The following tables summarize revenue by reportable segment and revenue type for 2008 and 2007 (in thousands):

                                                          2008                                                  2007
                                     Manufacturing        Hospitality        Total         Manufacturing        Hospitality        Total

Software licenses                   $         5,778      $       9,583      $ 15,361      $         5,964      $      11,169      $ 17,133
Maintenance and support                      31,823             23,867        55,690               32,584             22,433        55,017
Professional services                        11,199             11,365        22,564               10,942              7,088        18,030
Third party software and hardware               691              4,386         5,077                  856              2,344         3,200

                                    $        49,491      $      49,201      $ 98,692      $        50,346      $      43,034      $ 93,380

                                                 % Change from 2007 to 2008
                                        Manufacturing        Hospitality        Total

   Software licenses                              (3.1 )%           (14.2 )%     (10.3 )%
   Maintenance and support                        (2.3 )%             6.4 %        1.2 %
   Professional services                           2.3 %             60.3 %       25.1 %
   Third party software and hardware             (19.3 )%            87.1 %       58.7 %
   Total                                          (1.7 )%            14.3 %        5.7 %

The following tables summarize revenue by geography for 2008 and 2007 (in thousands):

                                                   2008                                                  2007
                              Manufacturing        Hospitality        Total         Manufacturing        Hospitality        Total

Americas                     $        29,770      $      32,043      $ 61,813      $        29,285      $      26,291      $ 55,576
Europe, Middle East and
Africa (EMEA)                         13,478              8,155        21,633               14,243              9,051        23,294
Asia Pacific (APAC)                    6,243              9,003        15,246                6,818              7,692        14,510

                             $        49,491      $      49,201      $ 98,692      $        50,346      $      43,034      $ 93,380

                                                                       % Change from 2007 to 2008
                                                            Manufacturing           Hospitality         Total

Americas                                                                1.7 %                21.9 %       11.2 %
Europe, Middle East and Africa (EMEA)                                  (5.4 )%               (9.9 )%      (7.1 )%
Asia Pacific (APAC)                                                    (8.4 )%               17.0          5.1 %
Total                                                                  (1.7 )%               14.3 %        5.7 %

Manufacturing Segment

In 2008, we experienced an overall decline in manufacturing revenues of 1.7% from 2007. While our manufacturing professional services revenues increased from the prior year, this was not enough to offset the declines in our manufacturing revenues from software licenses, maintenance and support, and third party software and hardware.

• License Revenue. Software license revenue represents fees paid by our customers for the right to use our software under perpetual licenses. Our license revenue from manufacturing software decreased 3.1% in 2008 from 2007. Sales of our FourthShift Edition products in our SAP business, while increasing, were not enough to offset declining sales of our legacy FourthShift product in the base business. Although we will continue to service our large base of existing customers on FourthShift and other manufacturing solutions, we will continue to focus on our SAP-centric product, FourthShift


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Edition for SAP Business One, for new customers as we believe our SAP strategy has the potential to deliver significant license revenue in the future.

• Maintenance and Support Revenue. We receive maintenance and support revenue from our customers for the right to receive both web-based and phone-based customer support, access to web-based training tools and for periodic unspecified software upgrades on a "when and if available" basis. Our customers generally enter into annual contracts with us to receive such support, although we periodically offer multi-year support programs. Our maintenance and support revenue for manufacturing products decreased 2.3% in 2008 from 2007. The majority of this revenue is from our FourthShift product and this slight decrease is reasonable for a legacy business. The SAP related maintenance and support makes up a small portion of our overall maintenance and support revenue and, while it has been slowly increasing from quarter to quarter, was not enough to offset the attrition from the base business. The maintenance and support revenue stream, despite this attrition, continues to be strong for our business and provides a high degree of visibility and predictability in the near term.

• Professional Services Revenue. Professional services revenue includes fees for training, consulting, installation and project management. Nearly all of our professional services are provided to customers of our software products. Our professional services revenue increased 2.3% in 2008 from 2007. This increase was due to increased utilization of our consulting resources, particularly for SAP large enterprise projects in 2008. This revenue stream also provides a high degree of predictability in the near term, as the majority of our service revenue comes from contracts in place at the time we begin a given quarter. Although there are fluctuations in the timing and range of follow-on services, we have historically experienced significant professional services revenue in the three- to nine-month period following delivery of our software products.

• Third-Party Software and Hardware Revenue. Third-party software and hardware revenue primarily represents the resale of third-party software licenses (often software applications that are complementary to our products) and hardware. These complementary applications have been integrated to function with our software and extend the functionality of our software offerings, while third-party hardware allows us to offer our customers a turnkey solution. Sales of third-party software and hardware are often made simultaneously with the licensing of our own software. Third party software and hardware revenue represented less than 2.0% of total manufacturing revenues in both 2008 and 2007. Since the sales of third party hardware and software are generally done as a courtesy to provide full solutions to our customers, it is a more volatile stream of revenue, and will fluctuate based on mix and customer demand.

• Revenue by Geography. In 2008, the Americas region experienced an increase . . .

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